• Fees
  • Rules, Regulations and General Information
  • Assistance with Starting School
  • Juniors Daily Programme
  • Seniors Daily Programme

Fees

To get a break down of fees, please email Kelly@hilltopfriends.co.za
  • All fees are payable 12 months of the year – irrespective of the date registered within that year.
  • Fees are payable in advance and in full by the 3rd day of the month. The full fee is due and payable whether the child attends school or not (due to illness or vacation for example).

Registration Fee: A non-refundable registration fee of R 1 600 is payable on application for new enrolments.

Deposit of R2 000.00 is payable on acceptance. The deposit is refunded once the child has left the school, provided that all fees are paid up to date and provided that the required two month’s notice is given in writing.

Playball Registration Fee: R120 per annum (once-off) payment in January or the first month of child’s enrolment at the school. Playball monthly fees from February up to and including December are included in your fees.

Development Fund and Stationery Fee: R540 per annum
We have a compulsory development fund contribution for the year. This fund is not used for maintenance but goes towards the betterment of the school, its equipment and facilities, and is payable in January or the first school enrolment month. The stationery fee is also a once off fee for the year and is payable in January or the first school enrolment month.

School fees and notice
Fees are payable termly, at the start of each term via debit order or EFT. Cash may not be deposited into the school account. Bank charges will be passed onto the client for any cash deposited directly into the account. To assist parents with cash flow, fees may be paid monthly. Terms are based on the ISASA (Independent Schools Association of SA) / private school calendar i.e. 3 terms. The holiday programme is included in the fees.

Fees are calculated over a 12-month period, irrespective of holidays and sickness. Fees for December and January are not negotiable.

Siblings receive a 10% discount on the tuition component only.

A 5% discount benefit is offered for settlement of term tuition fees. A 10% discount benefit is offered for settlement of annual tuition fees. Two full month’s notice, in writing, is required if a child is to leave the school. Failing this, parent will forfeit their deposit and be liable for the difference in the balance of the notice period. Notice will not be accepted after 1st of September, i.e. full payment for October to December is required. November and December may not be used as a notice period. No exceptions will be made in this regard.

The school reserves the right to refuse access to the school should any of the above payment options not be adhered to. The onus is on you, the parent/s/guardian/s to ensure that payments are made timeously.

Monthly fees must be paid by the 3rd day of each month or we will automatically levy 5% interest on all outstanding amounts.

In the past we spent an extensive amount of time writing reminders and calling parents that fell into arrears and this will now be strongly discouraged. We will also exercise lock-out on the 4th day of the month should these financial commitments not be honoured by parents.

RULES AND REGULATIONS AND GENERAL INFORMATION

RULES AND REGULATIONS AND GENERAL INFORMATION (updated January 2015)

School Bags & Clothing
  1. Please discourage your child from wearing costly jewellery or clothing that could be mislaid or lost.
  2. Parents are requested to see that their child is dressed practically. Children are encouraged to be independent and it must be easy for them to remove and put on their clothing. Layer dressing is a sensible option in winter.
  3. Please don’t send your children to school in their ‘good’ clothes – this inhibits their enjoyment of messy play and although they have painting shirts, these do not guarantee that clothes stay clean.
  4. Children dressed in character clothing e.g. batman suit. Whilst the school allows it as it is a phase that all children, especially boys go through, please be aware however that we do not allow the child to wear the matching suit cape and mask for safety reasons. We also find that when the child wears the cape and mask they take on the character role and become rough.
  5. Please always pack an extra pair of clothes in the school bag for emergencies. Also remember to always pack a light jersey or tracksuit top in case of change of weather.
  6. All clothes and shoes must be marked to avoid losses and mix-ups. Whilst we try to make sure that missing items of clothing are recovered, the school cannot be held responsible for any losses.
  7. Every child must bring a school bag or suitcase to school daily so that they pack their belongings away safely.
  8. Please check your child's clothing daily and ensure that all articles belong to him/her.
  9. Please return any foreign article you may find and we will return it to the rightful owner. Remember to mark everything with a permanent marker (including mid-morning snack box containers and water bottles).
Nappies
  1. Parents must supply all the necessary spare disposable nappies, wipes, creams and plastic bags.
  2. Children being potty trained - children must bring at least 5 pairs of panties/underpants daily, and three changes of clothing.
  3. Soiled clothes will be rinsed and returned home in a plastic bag.

Toys At School
Bringing toys to school often results in tears, especially if they get broken. If possible, please leave toys at home BUT… if it is an issue for your child, rather bring a happy child with a toy than an unhappy child without it. Teachers will place it back into the school bag once the child has forgotten about it.

Communication Policy And Personal Details:
  1. If you need to get hold of the teachers during school teaching hours – please phone the school land line number and/or School Secretary, Paula. We will pass the message onto the Teacher. Please do not use any of the cellular social media’s to communicate with your class teacher for e.g. ‘whatsapp, sms and BBM, etc. This is against our school policy.
  2. Our policy is ‘Open Door’ – please talk to us if something is worrying you. We are all on the same side i.e. that of the children and their happiness and wellbeing, so please don’t think you are being neurotic or silly – you simply care.
  3. Communication books: Your teacher will also use this form of communication to keep you updated. Teachers will not be writing daily in the books (as it’s time consuming) but Parents will certainly get feedback or reminders to keep you updated. Parents are also encouraged to communicate with their teachers this way, as it’s not always possible to chat in the mornings during drop-off times.
  4. Should your child have a disturbed night or an upset on any given day, please inform one of the staff members, so that we are able to deal with the situation in as sensitive a manner as possible.
  5. Should there be difficulties at home that could affect the child emotionally or otherwise, it is important that you share this information with the class teacher as she needs to know how to address any changes in the child's behaviour.
  6. Should a parent or legal guardian change their address, work telephone number, home phone number or both, we request that you inform us immediately. Failure to do this could have serious consequences in the event of a sudden illness or accident. We urge all parents/guardians to be responsible and involved.
  7. Ensure that you are receiving emails from us. Please let the school know if you are not receiving any notifications and emails.
Sickness and Medicine Policy:
  1. The school reserves the right to decide whether a child may or may not attend for health reasons. According to City Health regulations, a sick child cannot remain at the school and has to be isolated at home.
  2. The school must be notified of any infectious illnesses that your child has contracted, immediately you become aware of it and is confirmed by your GP.
  3. Class Parents will be notified via email if a child has contracted an infectious disease, but email will not mention the name of the child. In the email, we will attach information pertaining to the infectious disease, listing symptoms and precautions and treatment thereof.
Medicines
  1. All medicines must be written up in the Medicine Information Sheet daily and personally handed to a class teacher or class assistant. All medicines are locked away in a cabinet in the kitchen or fridge if it needs to be refrigerated. We will not accept medicines and medicinal instructions from any child. No medicines will be administered unless written up on the Medicine Information Sheet.
  2. The medicine must be clearly marked with the child's name and dosage. Please send a spoon along from home to reduce the risk of infection.
  3. Never leave medicine in your child's bag. It is your responsibility as parent/guardian to take the medicine out of your child's bag, and to hand it to class teacher or class assistant. You, too, must please collect the medicine at the end of each day, unless it is medication for a chronic condition or for emergency use.
  4. You must please provide a medical certificate when your child returns to school after having contracted any contagious illness.
Gates and Doors
  1. All security gates and doors must be closed behind you for the safety of all the children
  2. Please use the specific entrance doors to your classrooms and not through the Barbets Class. This is to prevent congestion in the mornings and during pick-up time inside the Barbets Class and not to disrupt the Barbets Class as they are last to finish at 12h30pm. Please use the little green gate midway up the ramp to enter into the senior’s playground and use the classroom sliding doors to enter and exit your classrooms.
  3. Please note that there are no toilet doors in any of the children's bathrooms. This ensures that the adults can monitor the children at all times. During scheduled toilet times for the children over 2 years, 6 months of age, the girls go first, and then the boys. The children under 30 months of age have integrated toilet times. During unscheduled visits to the toilet the children are taken by an adult. Children are encouraged to wait in the passage outside the bathroom if there is a child of the opposite gender, already present in the bathroom. This is overseen by the adult on duty.
  4. Children are encouraged to develop a positive and appropriate sense of self and to also be sensitive regarding the personal dignity of other children.
Lifts
  1. The staff must be advised as to who will be fetching your child from the school every day. On no account will children be allowed to go home with anyone other than the specified person/s on the “Authorisation to fetch a child form’.
  2. If you wish to participate in a lift club it is your sole responsibility and will not be arranged or co-ordinated by the School.
  3. If a child is going to go to the home of another child straight from school, the school must be notified in writing by the parent/s/guardian/s.
  4. The school does have an afternoon shuttle service. Please enquire at the office should you be interested in this option.
Birthdays
  1. Birthdays are celebrated as close to the actual day as possible.
  2. A date needs to be set in advance. Please book the birthday ring with your class Teacher.
  3. Usually mom and/or dad come to school with a birthday cake or cupcakes and candles to join in the special birthday ring. And don’t forget your camera!
  4. Party packs are not allowed at school. Please keep these for birthday party celebrations. We enforce this rule as there are children with food and colourant allergies and also some families opt for their children not to be introduced to sweets and chocolates at a young age.

Birthday Books
During the month of your child’s birthday, parents are kindly requested to purchase a book for our library. This ensures our library is replenished with new books. A certificate will be glued inside the cover of the book with your child’s name and birthday.

Library books and Library Bags
Library day is every Friday. Please return the library book in the library bag every Friday. Please help your children to look after the book as our books are precious to us. If you misplace the book or if it gets badly damaged, please replace it with another age appropriate book. We will not be able to issue children with a new book until the previous one is returned or replaced. The children love selecting their book to take home and they get very upset if they are now allowed to renew their book. If after the third reminder from your class teacher, the library book or bag is not returned, a replacement book fee of R100 and/or replacement library bag fee of R50 will be invoiced to your account.

Food and Drink
The children are required to bring a mid-morning snack to school. Please ensure that a healthy snack is packed and refrain from packing sweets or crisps. Water is provided at school. If your child uses a cup with a spout/teat/straw, please supply one to be kept at school. In line with Sandton Health Department regulations, any lunches containing meat products need to be refrigerated. If your child’s lunch contains meat products, please put their lunch box in the fridge when you unpack their bag in the morning. We are a ‘nut-free’ school as we do have a few children at the school who are highly allergic to nuts. Please do not send anything in lunchbox which contains nuts, including peanut butter.

Assessments
Mid year progress reports and end of year progress reports are issued. Parent and teacher consultation days are held in Term 1 and Term 2. The latest research has shown that early intervention significantly reduces the need for later therapies. If any therapies are suggested for your child, please take this recommendation seriously and arrange for it to take place. Early intervention is the best intervention. Many problems can be sorted out if dealt with early enough and the teachers are qualified enough to see when there might be a potential problem. Teachers and parents must work together in the best interests of the child.

Outreach Programme
Each year, we select a charity to support. Any donations of clothes, toys, stationery, toiletries, linen, tinned food, etc. are greatly appreciated.

Extra-Mural activities
  1. The following activities are offered by outside groups and are given by qualified individuals: Ballet, Yoga Stars, Catrobatkidz, Junior Lab, Little Kickers, Golf. The cost of the lessons is at the discretion of the individual or group and is not the responsibility of the school. Please note that children may participate at the parent/s/guardian/s discretion. We merely offer the safe venue in which they take place.
  2. Playball and WhambaJam (Music and Movement) are offered to all children as part of the core curriculum. Playball is included in the fees although an annual registration fee of R 120 is applicable for each child. Playball coaches assess the children and mid year and end of year reports are distributed. WhambaJam is not included in the fees and operates independently from the school. Tanya Southern (Owner and Director) of WhambaJam invoices Parents on a term fee structure. 2015 WhambaJam fees are R 430 per term x 3 terms.

Grocery list
Groceries are not included in the Stationery pack. These must be provided at the beginning of each term. These include: 1 box of tissues, 2 toilet rolls, 2 roller towels, 1 bottle of anti-bacterial liquid hand soap and 1 hardcover communication book.

Children presenting with the following conditions should not be sent to school:
  • Children on antibiotics should stay at home at least 48 hours after starting the antibiotic, after which they may return as long as they do not have a fever.
  • Children who run a temperature the night before should be kept at home the following day as the fever often returns later in the day.
  • Vomiting and diarrhoea.
  • Thick nasal mucus, a cough with phlegm or a contagious ‘barking’ cough. Please try to teach your children to put their hands in front of their mouths when coughing or sneezing.
  • Nits or lice. If these occur, a clearance certificate from a doctor is necessary before your child may return to school.
  • Ringworm must be treated with an anti-fungal ointment and be covered. It is highly contagious.
  • Conjunctivitis (pink eye) is very contagious. The eyes must be totally clear before being sent back to school.
  • Impetigo must be treated with antibiotics and covered. It is highly contagious.
  • Chickenpox: Keep your child at home until all the spots have dried up and no new spots have occurred for two days. This usually takes about two weeks.
  • Hand, Foot & Mouth Disease: Is highly contagious. Please consult your doctor.

Hours
Please deliver your child directly into our care i.e. don’t leave them at the gate. Please ensure that the entrance door is closed behind you. Children may be dropped off from 6h30am and fetched up until 17h30.

Aftercare
Juniors (12mths – 30mths)
Half day until 2pm (includes lunch). Aftercare begins at 14h00. There are two options. Three quarter day: until 15h30 or full day: until 17h30. A healthy lunch designed by a dietician and mid-afternoon snack is provided.

Seniors (2,6 years – 6years)
Half day until 1pm (does not include lunch). Aftercare beings at 13h00. There are two options. Three quarter day: until 15h30 (including lunch and mid-afternoon snack) or full day: until 17h30 (including lunch and mid-afternoon snack).

Juniors (12mths – 30mths) Seniors (2,6mths – 6years)
Drop off From 6h30am From 06h30am
Breakfast From 06h45am – 08h00am From 06h45am – 08h00am
Fetch Half Day until 14.00 (includes breakfast and lunch) Half Day until 13h00 (includes breakfast but not lunch)
Teaching hours: start 8.30am 8.15am
Teaching hours: finish 12.00pm 2,6 years - 3years: 12h15
3-4 years: 12h15
4-5years: 12h30
5-6years: 12h45
Lunch time: 12.00-12h30 All Seniors: 12h30-13h00
Nap time: 12.30 – 2pm All Seniors: 1pm – 2pm
Mid Afternoon snack 15h00 All Seniors: 15h00

AFTERCARE
Please take note of your child/ren’s teaching and ending times. Half day for Juniors ends at 2pm and includes breakfast and lunch. Half day for Seniors ends at 1pm and includes breakfast but not lunch. Three quarter day for both Juniors and Seniors is until 3h30pm and full day until 5h30pm. Ad hoc aftercare can be arranged – by notifying the class teacher or Paula when you drop off your child in the morning or by contacting the school, preferably before 12pm. Please remember to daily sign out your child in the class register file.
School opens at 6h30am but our school day starts at 8h15am for 8h30am. Teachers are on duty from 7h10am. Late arrivals and early departures cause a child to miss part of the structured programme and also disrupts the smooth running of the school.

PLEASE NOTE
Children must be fetched no later than 17h30. A penalty of R3.00/every 1 minute will be charged for late comers. If you foresee that you are going to be late due to unforeseen circumstances, please contact the school on the land line. Parents must please collect children on time as per the chosen day fee schedule. A 10 minute ‘late collection’ allowance will be made, thereafter R34 per hour will be charged to your account.

ASSISTANCE WITH STARTING SCHOOL

You are welcome to send your nanny / helper to school with your child until they are settled. Unfortunately we cannot allow moms or relatives to come as your child then tends to not get involved with the activities or interact with the other children. It is also very disruptive for, and not fair on the other children if someone else’s mom or relative is there.

To help your child / children acclimatize to school with the minimum of trauma, we have a gradual lengthening of the school day.

- In other words, we suggest that they are collected at about 9.30 a.m. in the first week, 10.00 in the second, then 10.30 or 11 in the third and so on – please discuss your child’s actual collection times with the teachers. Obviously each child is different and we will discuss with you how your child has coped as we go along as some children are ready to spend a full day at school after only a few days whereas others might need to take it more slowly.

Generally, first children take longer than those who have older siblings. Also, the younger the child, the longer it usually takes for them to settle. The settling in process is usually quicker if a nanny accompanies the child to school for the first few weeks and the child is able to spend a longer time at school.

Please remember that an anxious mom / dad results in an anxious child. If your child senses your uncertainty about leaving them with us, they will be uncertain as well… We know it is not easy to leave your child, particularly if they are crying, but we promise we will phone you if we are not able to happily distract your child within a few minutes of you leaving.

If your child becomes unhappy during the school morning and we are unable to settle them within a few minutes, we will phone you to fetch them as we don’t believe in them being traumatised as that just means that school becomes a negative experience and it will then take longer for them to adjust.

You are also welcome to phone during the school morning to find out how your child is doing. If we are unable to answer the call, we will phone you back as soon as possible but rest assured that if you haven’t heard from us, it means they are happy.

We hope this helps alleviate your fears. Please phone us if you have any queries.

MENU

Our meals have been set up to ensure a balanced, healthy meal. Meal plans are changed three times a year but keeping a few of the children’s favourite dishes.

  • All meals are freshly cooked on a daily basis.
  • Only brown bread is prepared.
  • Fresh vegetables and seasonal fruits are used
  • Children are encouraged to drink water often and their water bottle is always accessible to them in their lockers. Filtered water is replenished throughout the day.
  • We are a ‘nut-free’ school as it is a high allergen and we do have children at school that are allergic to nuts.

Summer and Winter Menu

All recipes from Sustained Energy for kids by Dieticians: Gabi Steenkamp, Tanzia Merlin and Jeske Wellmann (Tafelberg, 2006)



VIEW OUR AUTUMN & WINTER MENUS     VIEW OUR SPRING & SUMMER MENUS

Juniors Daily Programme

Juniors: (12 months – 30 months)
Half Day until 14h00 (Including breakfast and lunch). Three quarter day until 15h30 and Full Day until 17h30

06h30 - 08h00 Breakfast; Arrival and welcoming of children; Liaising with parents.
08h00 - 08h20 Children free Play and Side Table Activities
08h20 - 08h30 Toilet Routine and Water
08h30 - 09h00 First Ring: Baby Gym Exercises; Theme Discussion, Colour and Shapes; Weather, Days of the week;
Register; Nursery Rhymes; Numeracy, Science and exploration
09h00 - 10h00 Second Ring: Creative Activities: Painting / Drawing / Collage / Construction and Fridays (Baking Day)
Side Table Activities and Indoor Play
Toilet Routine
10h00 - 10h30 Mid morning snack (provided by Parents)
10h30 - 11h20 Outdoor Free play with sensory and tactile tubs
11h20 - 11h30 Toilet Routine and Water
11h30 - 11h45 Third Ring: Depending on which days: Perceptual Activities / Gross Motor / Creative Movement / Kinesthetic Movement
11h50 - 11h55 Story
12h00 Lunch Time and Toilet Routine
12h30 - 14h00 Sleep time

Half day children are fetched

Three Quarter Day until 3h30pm (Afternoon Programme Commences)

14h00 - 14h45 Outdoor and Indoor Free Play. Toilet Routine
14h45 - 15h00 Mid Afternoon Snack and Water
15h00 - 15h30 Arts and crafts

Three Quarter Day children are fetched at 3h30pm

15h30 - 17h00 Outdoor and Indoor Free Play. Arts and Crafts. Obstacle Courses. Ball activities.
17h00 - 17h30 Tidy up time. Story Time
Every Thursday: Whamba-Jam Day (Music and Movement) for 30 minutes with individual classes.
Tuesdays: Show and Tell
Wednesdays: Bakerman/Bakerlady
Playball with individual classes
Fridays: Baking and Library

Please note that the activities vary from day to day - not every day is the same - but we do understand the importance of routine and certain aspects of the day never change.

Seniors Daily Programme

Seniors: 2,6 yrs – Grade 0
Half Day until 1pm. (Including breakfast and does not include lunch)

06h30 - 08h00 Breakfast; Arrival and welcoming of children; Liaising with parents
08h00 - 08h20 Children free Play and Side Table Activities
08h20 - 08h30 Toilet Routine and Water
08h30 - 09h00 First Ring: Baby Gym Exercises; Theme Discussion, Cognitive and Perceptual Activities, Numeracy, Science, Language, Nursery Rhymes, Life Skills
09h00 - 10h00 Second Ring:Creative Activities and Group and Individual Teaching Assessments.
Painting / Drawing / Collage / Construction and Fridays (Baking Day)
Side Table Activities (Fine Motor, Visual Perceptual work)
Indoor Play
Toilet Routine
10h00 - 10h30 Mid morning snack (provided by Parents)
10h30 - 11h20 Outdoor Free play with sensory and tactile tubs
11h20 - 11h30 Toilet Routine and Water
11h30 - 12h15 Third Ring:Depending on which days: Perceptual Activities / Gross Motor / Ball Skills / Creative Movement / Kinesthetic Movement / Afriphonics / Science
12h15 - 12h30 Classical music and Story time
12h30 - 13h00 Free play (waiting class for children to be fetched for half day)

Aftercare: (three quarter day until 3h30pm and Full Day until 17h30)

12h30 - 13h00 Lunch Time; Toilet Routine
13h00 - 14h00 Sleep / Rest Time
14h00 - 14h45 Outdoor and Indoor Free Play. Toilet Routine.
14h45 - 15h00 Mid Afternoon Snack and Water
15h00 - 15h30 Arts and crafts

Three Quarter Day children are fetched at 3h30pm

15h30 - 17h00 Outdoor and Indoor Free Play. Arts and Crafts. Obstacle Courses. Ball activities.
17h00 - 17h30 Tidy up time. Toilet routine. Classical Music. Story Time.
Every Thursday: Whamba-Jam Day (Music and Movement) for 30 minutes with individual classes.
Tuesdays: Show and Tell
Wednesdays: Bakerman/Bakerlady
Playball with individual classes
Fridays: Baking and Library

Please note that the activities vary from day to day - not every day is the same - but we do understand the importance of routine and certain aspects of the day never change.